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Machine Accident Investigation Kit

4-Step Guide to Investigating Machine Accidents

Step 1 Machine Accident Report Form

The Machine Accident Report Form must be completed as soon as reasonably practicable after accident – and definitely within 24 hours.

Step 2 Machine Accident Statement Form

Pay particular attention to the following documentations:

  • Make sure that the incident has been recorded in the company’s Accident Book, including the First Aider’s report.
  • Report the accident to the director or senior manager responsible for the site.
  • Check the RIDDOR Guiddance Notes to see if RIDDOR From F2508 needs to be completed.
  • Complete the insurers’ claim form (if appropriate).
  • Obtain a copy of the pre-accident risk assessment for the machine.

Record statements from the injured person, his or her supervisor or line manager, and any eyewitnesses or employees in the immediate vicinty using the Machine Accident Statement Form.

Step 3 Do the following within 48 hours of the accident:

  • Make contact with the injured person.  If they are off work, it is important to make visual contact.  Ideally ask them to call into work but, if this is not possible, call at their home or visit them in hospital.
  • Record any action taken.
  • Record any additional factors that come to light in relation to the accident or the injured person.

Step 4 Do the following at the next Health and Safety meeting:

  • Review the information available.
  • Record any subsequent changes to the machinery involved.  If changes have been made, has a new risk assessment been carried out?  If not, make sure one is carried out as soon as reasonably practicable.
  • Record any subsequent changes to the system of work.
  • Record any subsequent changes to training/education.
  • Record any subsequent changes to the scene of the accident.
  • Record any changes that have been made that are unrelated to the circumstances of the accident.

About the Machine Accident Investigation Kit

This Machine Accident Investigation Kit has been produced by Procter Machie Guarding to help small and medium-sized enterprises in the UK investigate machine-related accidents in the workplace.  It is aimed primarily at those in the manufacturing sector, but other organisation may also find it helpful.  The kit is continually under review, so users are advised to send an email to [email protected] to request the most up-to-date version.

Users must satisfy themselves that the Machine Accident Investigation Kit fulfills their organisation’s needs and those of the relevant health and safety authorities.  Procter Machine Guarding cannot be held liable in any way for the outcome of an investigation performed using the Kit.

Procter Machine Guarding is the UK’s leading machine guarding specialist.  From its sites in Leeds and South Wales, Procter offers a comprehensive service to survey, design, manufacture and install machine guards nationwide.  Bespoke guards, modular guards and standard guarding products are supplied to suit each customer’s requirements.  All guards are designed to comply with EU and HSE requirements; a Declaration of Conformity is issued on completion.

If required, Procter Machine Guarding can provide a single point of contact for risk assessment, PUWER assessments design services, machine guarding and safety-related control systems – including safety light curtains, pressure-sensitive mats and other safety devices.

Statement Form

Read the Notes for Manager that accompany the Machine Accident Investigation Kit prior to completing this form.

Statement must be recorded on this form as soon as reasonably practicable after an accident has occured – and definitely within 24 hours.

Separate forms should be completed by the injured person(s), their supervisor or line manager, and any eyewitnesses or employees in the immediate vicinity.  A witness should be interviewed alone, rather than in a group, and the interview should be conducted either in the vicinity of the accident or in a quiet office or meeting room, depending on the circumstances and the witnesses’ preferences.  When interviewing, let the interviewee talk; do not interrupt, prompt or ask leading questions.

In the event of this form being completed by hand, use separate sheets if additional space is required.

The interviewer and the interviewee should bear in mind that the aim of accident investigation is to find out what happened and why – so that action can be taken to prevent similar accidents occurring in the future.  Get Statement Form here.

Machine Accident Report Form

Read the Notes for Managers that accompany the Machine Accident Investigation Kit prior to completing this form.

This form must be completed as soon as reasonably practicable after an accident has occurred – and definitely within 24 hours.

If this form is being completed by hand, use separate sheets if additional space is required.

Note that any defective equipment or materials must be retained in the ‘as found’ condition. Photograph the scene of the accident as soon as possible.

Get Machine Accident Report Form here.

Useful resources

All can be downloaded from www.machinesafety.co.uk/free-downloads/free-machine-safety-guides or email [email protected]

Free Risk Assessment Calculator
Based on the requirements of BS EN ISO 12100 and designed to be simple to use.

Free Safety Distance Calculator
Establishes machine guard safety distances and heights in accordance with BS EN ISO 13857.

Free Guide to the New Machinery Directive 2006/42/EC
To help companies comply with the Directive that came into force on 29 December 2009.

Free White Paper: Machinery Directive and Fixings for Fixed Guards
Explaining the amended requirements for Guard Fixings under the new Machinery Directive.

Free White Paper: CE Marking of Machine Guards
Explaining the requirements relating to CE marking of guards under the Machinery Directive.

Free White Paper: EN 349, Minimum Gaps to Avoid Crushing
Explaining the requirements of the standard for minimum gaps to prevent crushing.

Free White Paper: Differences Between BS EN 953 and BS EN ISO 14120
Explaining what changes have been introduced in BS EN ISO 14120, which replaces and supersedes BS EN 953.

Free White Paper: Conveyor Guarding
Explaining the hazards associated with conveyors, regulations and standards, and how to safeguard conveyors without adversely affecting productivity.

Free White Paper: The 2014 Edition of PD 5304
Explaining the changes in the new edition of BSI’s Guidance on safe use of machinery.

Free Guide to Work Shop Safety
A guide to guarding small machine tools typically used in workshops.

A Designer’s Guide to Machinery Guarding Standards (11th ed – March 2016)
Directs the reader towards the main standards for machine guarding and machinery safety in general.

Free Ergonomics Guidance
European Commission publication Guidance on the application of the essential health and safety requirements on ergonomics.
Download: http://eceuropa.eu/growth/sectors/mechanical-engineering/machinery/index_ex.htm