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Machine Accident Investigation Kit

Four-Step Guide to Investigating Machine Accidents

Step 1
The Machine Accident Report Form must be completed as soon as reasonably practicable after accident - and definitely within 24 hours.

Step 2
Pay particular attention to the following documentation:
  • Make sure that the incident has been recorded in the company's Accident Book, including the First Aider's report.
  • Report the accident to the director or senior manager responsible for the site.
  • Check the RIDDOR Guidance Notes to see if RIDDOR From F2508 needs to be completed. 
  • Complete the insurers' claim form (if appropriate).
  • Obtain a copy of the pre-accident risk assessment for the machine.
Record statements from the injured person, his or her supervisor or line manager, and any eyewitnesses or employees in the immediate vicinity using the Machine Accident Statement Form.

Step 3
Do the following within 48 hours of the accident:
  • Make contact with the injured person.  If they are off work, it is important to make visual contact.  Ideally ask them to call into work but, if this is not possible, call at their home or visit them in hospital.
  • Record any action taken.
  • Record any additional factors that come to light in relation to the accident or the injured person.
Step 4
Do the following at the next Health and Safety meeting:
  • Review the information available.
  • Record any subsequent changes to the machinery involved.  If changes have been made, has a new risk assessment been carried out?  If not, make sure one is carried out as soon as reasonably practicable.
  • Record any subsequent changes to the system of work.
  • Record any subsequent changes to training/education.
  • Record any subsequent changes to the scene of the accident.
  • Record any changes that have been made that are unrelated to the circumstances of the accident.

About the Machine Accident Investigation Kit

This Machine Accident Investigation Kit has been produced by Procter Machine Guarding to help small and medium-sized enterprises in the UK investigate machine-related accidents in the workplace.  It is aimed primarily at those in the manufacturing sector, but other organisations may also find it helpful.  The kit is continually under review, so users are advised to send an email to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it to request the most up-to-date version.

Users must satisfy themselves that the Machine Accident Investigation Kit fulfills their organisation's needs and those of the relevant health and safety authorities.  Procter Machine Guarding cannot be held liable in any way for the outcome of an investigation performed using the Kit.

Procter Machine Guarding is the UK's leading machine guarding specialist.  From its sites in Leeds and South Wales, Procter offers a comprehensive service to survey, design, manufacture and install machine guards nationwide.  Bespoke guards, modular guards and standard guarding products are supplied to suit each customer's requirements.  All guards are designed to comply with EU and HSE requirements; a Declaration of Conformity is issued on completion.

If required, Procter Machine Guarding can provide a single point of contact for risk assessment, PUWER assessments design services, machine guarding and safety-related control systems - including safety light curtains, pressure-sensitive mats and other safety devices.

Statement Form

Machine Accident Investigation Kit

Read the Notes for Manager that accompany the Machine Accident Investigation Kit prior to completing this form.

Statement must be recorded on this form as soon as reasonably practicable after an accident has occurred - and definitely within 24 hours.

Separate forms should be completely by the injured person(s), their supervisor or line manager, and any eyewitnesses or employees in the immediate vicinity.  Witness should be interviewed alone, rather than in a group, and the interview should be conducted either in the vicinity of the accident or in a quiet office or meeting room, depending on the circumstances and the witnesses' preferences.  When interviewing, let the interviewee talk; do not interrupt, prompt or ask leading questions.

In the event of this form being completed by hand, use separate sheets if additional space is required.

The interviewer and the interviewee should bear in mind that the aim of the accident investigation is to find out what happened and why - so that action can be taken to prevent similar accidents occurring in the future.

 Get statement form here

Machine Accident Report Form

Machine Accident Investigation Kit

Read the Notes for Managers that accompany the Machine Accident Investigation Kit prior to completing this form.

This form must be completed as soon as reasonably practicable after an accident has occurred - and definitely within 24 hours.

If this form is being completed by hand, use separate sheets if additional space is required.

Note that any defective equipment or materials must be retained in the 'as found' condition.

Photograph the scene of the accident as soon as possible.

 
Get machine accident report form here

 
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